Generic general ledger account titles such as advertising, entertainment, and travel could be causing you more headaches when your cognizant audit agency comes around due to their non specific or incorrect naming convention. It’s a good idea go through your chart of accounts periodically to ensure that accounts are specific enough to detail what is in the account without cluttering your systemwith more accounts than are necessary. For instance, Advertising should be classified as Marketing unless the account only contains Unallowable Advertising costs. Trade Show costs should be segregated from Trade Show Booth costs, as setting up a Trade Show Booth is not allowable whereas attending a Trade Show is. Other accounts we commonly see that could have a better or more specific naming convention are:
Dear FedPoint: My active contracts are getting lost on our Contract Revenue Summary Report due to the large number of inactive jobs that exist in our GCS Premier accounting system. Can I suppress inactive contracts from showing up on this report? – Rose, Annapolis, MD
Currently, GCS does not allow for the suppression inactive contracts on this report. To get around this, you can set up a new division assigning inactive contracts that you wish to suppress to this division. All of the inactive contracts that you assigned to this division will group together on the report. You will then be able to discard the pages for this division.
To execute this work-around you will need to do the following:
Dear FedPoint: My CFO asked me if we can print our checks on blank check stock. Can Deltek do this? – Bill, Crofton, MD
If you are running Deltek Costpoint, you can print both your accounts payable and your payroll checks on blank check stock. The benefits of printing on blank stock are that you save money by not having to order pre-printed checks and, if you print checks for multiple companies, you don’t have to stop and load different check stock for each company in your printer.
When printing on blank check stock, you have the flexibility of printing a message on the check stub and, for accounts payable checks, printing a short memo on the face of the check. You also have more flexibility with accounts payable checks regarding the columns that appear on the check stub.
If you want to start printing on blank check stock, you will need to do the following:
Dear FedPoint: Does anyone have a cheat sheet or tips to prevent administrative conflicts with the settings in Deltek GCS and T&E? Example: I’m always forgetting to update the work force file in GCS. Since I’m in T&E daily, it is more natural to navigate to the charge trees. Needless to say, when the Time data is imported into GCS, I get the “friendly” reminder to update the work force file. – Maxine, Washington, DC
Below are some tips for GCS and T&E to assist you:
Here’s a checklist of GCS addition/updates that will require to you export the GCS tables to T&E.