Tag Archives: tax planning

Starting a Law Practice – Part 4: Tax Planning and Compliance

law-firm-series-lg-1Whether you’re a solo practitioner or starting a law practice, there are fundamental tax considerations that can be critical to the overall success of your business.

First and foremost among these is the calculation and payment of estimated individual income taxes. The LLC member/owner is not an employee and therefore derives no compensation from wages.  Members of a partnership, or an LLC taxed as a partnership, should not set themselves up on payroll as employees.   Compensation is determined by an allocation of the firm’s net income, either specially allocated in the form of guaranteed payments or through a percentage allocation of net income. As a self-employed individual, tax obligations are paid quarterly based on income for that quarter within two weeks of the close of the reporting period. Therefore, the firm must have their books closed and accurately adjusted in a timely manner to allow the members to estimate their income and calculate the appropriate taxes due.

The firm, once it hires its first employee, will also need to withhold and pay payroll tax. Part of the payroll set-up process includes registering and paying unemployment tax for employees. In general, state taxes are withheld from the employees based on their state of residence. However, depending on the jurisdictions and where the services are provided, additional state and local taxes may be required. On the other hand, unemployment insurance is typically paid in the jurisdiction where the services are performed.

Many jurisdictions also charge a tax on personal property used in the practice, and some localities charge a tax based on gross receipts. In addition, depending on your location, you may be subject to arena fees, ballpark fees and other miscellaneous state and local taxes.

Aronson LLC has the experts that can guide you through any tax challenge you might encounter. Contact Larry Rubin, CPA at 301.231.6200 or LRubin@aronsonllc.com for more information on how our experts might help you.

Starting a Law Practice – Part 2: The Business Plan


Unlike some enterprises, the business plan for a start-up law firm need not be an elaborate document.  Nevertheless, understanding the purpose of a business plan and the elements that go in to developing a sound strategy will serve any new enterprise well.  Whether you are just out of law school and looking to start your practice as a solo venture, or if you’ve practiced for years in an existing firm but now feel that you and your clients would be better served by a fresh start, the discipline of formulating a business plan will eliminate many issues down the road.

What does a business plan for a law firm look like?  Simply stated, a business plan describes how your company will conduct the business of practicing law. It considers such matters as the practice areas to be handled by the firm, what structure it will use, where it will be located, how it will market its services, and how it will be funded.  The following is a non-exhaustive list of the points to consider when developing a business plan for a law firm:

  • Practice Area(s) – For many new firms this will be self-evident from the experience of the attorney(s) forming the practice. This is also the logical starting point for new law school graduates or attorneys early in their careers looking to start their own firm.  This step involves not only identifying a practice area, but determining the demand for these services in your location and whether those forming the practice possess the skills to serve these clients or if those skills must be obtained.
  • Location and Presence – Will the firm be located downtown, or in the suburbs? Will it be near the courthouse, or in the heart of the business district? Is prestige a priority?  Or efficiency? Will the office be virtual? Must the space have room for growth, or will a sublease work to start?  There are no right or wrong answers here, but the decisions are binding for the length of the lease term.
  • Structure – How will the firm be structured? Who are the owners and how will they share the net earnings of the practice?  What will the management of the firm look like and how much authority will be vested in the managing partner (if there is one)? What legal structure will the firm adopt and what will are the pros and cons of the choices available? Consideration of these issues can be described in summary in a business plan but should be considered in depth and will likely give rise to other documents and agreements. Important considerations:
  • Ownership – Will the firm be a solo practice or will there be more than one owner? If there is more than one owner, how will you share management authority, set compensation, resolve differences? Such matters should be considered, agreed upon, and then formalized in writing.
  • Entity Formation – There are a number of choices available for the creation of the legal entity that will afford you protection and liability. The choices available are the subject for a later article.  For now, all you need to know is DO NOT operate your practice as a sole proprietor or a general partnership – there are better options.
  • Management – Firm management will need to establish policies that will guide the firm (e.g., client acceptance criteria, compensation matters, admission of new partners, etc.). Management will also need to make the numerous, often mundane, decisions that accompany the day-to-day operation of a business.  Recognizing that establishing strategic policies and operating a business often involves two very different skill sets can save you possible headaches down the road.
  • Accounting/Reporting Systems – When it comes to accounting and reporting systems, the simpler and more transparent the better off you will be. The overwhelming majority of firms (95% according to ABA technology surveys) use QuickBooks as their accounting software. Some time and money spent up front with a CPA to get the right accounts and safeguards in place will be well worth the effort and expense.
  • Tax Compliance Calendar – A CPA can also help you establish a compliance calendar to make sure that your various tax returns are filed timely.
  • Capitalization – How long it will be before the firm begins to bill clients for its services? How long until the cash invoiced on those bills is received, and at what point those receipts will be enough to pay the bills? A detailed cash flow forecast is essential for understanding the level of capitalization required to give the practice a chance for success. This is where it is important for you to be as objective as possible and view this with an entrepreneur’s critical eye.  You will likely be investing (or putting at risk) most of your accumulated resources, and it is essential that you ask yourself if you can reasonably expect to return a profit on that investment with your plan.  If the answer is no, you are better off staying where you are and investing in something else. Aronson has developed realistic cash flow models that takes into account billing rates, realization, fixed and variable costs to help you with such an assessment.

The next post in our blog series for entrepreneurial lawyers will delve deeper into entity selection, so stay tuned!

Aronson’s Professional Services Industry Group offers expert assistance with business plans and other important services for entrepreneurial attorneys. If you have any questions relating to the topics discussed above, contact Sal Ambrosino at 301.231.6272 or sambrosino@aronsonllc.com.


Related Articles:

Starting a Law Practice, Part 1

Starting a Law Practice

law-firm-series-lg-1Starting a law practice involves much more than your expertise and knowledge of law and the courts. Whether you are considering practicing as a solo, or with partners, starting a law practice requires certain entrepreneurial skills and at least a basic understanding of how a small business operates. We will assume that you are far enough along in your career to have either developed a client base, or identified a specialty area, and have a general idea of the geographic location for your practice. This blog series will examine the basic steps you should consider before making the plunge.

Overview of issues to consider:

  • The Business Plan – What is a business plan? Why should I put the effort into developing one?
  • Choice of Entity – What does this mean and why does it matter? What are the consequences of making the wrong choice?
  • Tax Planning and Compliance – You want to talk about taxes? Where would you like to start? There are income taxes, property taxes, Social Security taxes, Medicare taxes, ballpark taxes, sales and use taxes, and state and local taxes, just to name a few.
  • Personnel – Will you do everything yourself? (I hope not!) Well, now you’re an employer; even if you don’t want to make this your practice specialty, you have to know the basics.
  • Technology – Technology can be an invaluable asset or a constant nightmare. What choices should you make?
  • The Office – How big should it be? What will it cost? What equipment will you need?
  • Key Advisors – Who can help get your practice going? What to look for in a CPA, banker, and insurance agent.

Stay tuned for more detailed information about these topics that will help you as you work to build your new firm. Contact Sal Ambrosino of Aronson’s Professional Services Industry Group at 301.231.6200 for assistance.

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